About BRAC International:

BRAC International (BI), a leading non-profit organization, is on a mission to empower people and communities facing poverty, illiteracy, disease, and social injustice. Our vision is to create a world free from exploitation and discrimination, where everyone has the opportunity to realise their potential. We design proven, scalable solutions that equip people with the support and confidence they need to achieve their potential.

BRAC was founded in Bangladesh in 1972 and over the last five decades has grown to become one of the world’s largest non-governmental organisations (NGOs), reaching over 100 million people. We started our first international operation by venturing into Afghanistan in 2002, building on lessons from our work in Bangladesh to support a nation devastated by war. Currently operating in 16 countries across Asia and Africa. Born, proven and led in the Global South, BRAC International brings a unique Southern perspective and commitment to continuous learning, providing a depth of insight, experience and evidence to meet the needs of diverse communities with humility and courage across Asia and Africa. To learn more about BRAC International, please visit (www.bracinternational.org)

Our Core Values:

• Integrity: We approach our work with honesty and integrity.
• Innovation: We innovate and iterate to improve our impact.
• Inclusiveness: We foster inclusion to reach those who need it most.
• Effectiveness: We strive for effectiveness to better serve people in poverty.

About the Role:

The Facilities and Administration Intern will support the Operations Manager in planning, coordinating,
and implementing the Nairobi Office’s relocation project. The role will assist with monitoring office
fit-out activities, developing and presenting interior layout and design ideas, coordinating contractors
and movers, maintaining project documentation, and ensuring that office furniture, equipment,
records, and other assets are accurately accounted for and transferred safely to the new premises.
When not engaged in office relocation activities, the intern will support routine administrative, facilities,
procurement, logistics, and asset-management activities within the Nairobi Office

MAJOR RESPONSIBILITIES:

Office Fit-Out Coordination and Monitoring
● Support the Operations Manager in monitoring the fit-out of the new office premises against the approved designs, specifications, budget, and implementation schedule.
● Conduct regular site visits and maintain accurate records of work completed, outstanding activities, delays, defects, and other issues requiring attention.
● Maintain the fit-out work plan, activity tracker, snag list, and project risk and issue log.
● Liaise with contractors, consultants, suppliers, building management, and internal stakeholders on routine project matters, as directed by the Operations Manager.
● Follow up on agreed actions and escalate delays, deviations, safety concerns, quality issues, or potential cost implications promptly.
● Assist in checking delivered materials, fittings, furniture, and equipment against approved specifications and delivery documentation.
● Participate in site meetings, take minutes, document decisions, and track action items.
Space Planning and Interior-Design Support

● Translate the Operations Manager’s vision and organisational requirements into practical workplace design ideas and visual concepts

●Assist in developing space plans, furniture layouts, mood boards, colour schemes, signage concepts, and other interior-design proposals.

Move Planning and Coordination
● Support the preparation and implementation of a detailed office-move plan, schedule,
checklist, and communication plan.
● Assist in identifying, labelling, categorising, and documenting all items to be moved, retained,stored, disposed of, or otherwise handled.
● Support post-move verification and ensure that outstanding relocation issues are tracked to closure.

Asset Management and Accountability
● Support the physical verification of furniture, ICT equipment, appliances, office equipment, and other organisational assets before and after the move.
● Reconcile physical assets against the organisation’s asset register and relevant transfer records.

Project Documentation and Reporting
● Update project trackers and dashboards regularly.

Administrative and Operations Support
When relocation-related duties permit, the intern will:
● Support general office administration, reception, correspondence, filing, scanning, and record
management

Safeguarding responsibilities:

Ensure the safety of team members from any harm, abuse, neglect, harassment and exploitation to achieve the programme’s goals on safeguarding implementation. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment.
Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.
Follow the safeguarding reporting procedure in case any reportable incident takes place, encourage others to do so.

EXPERIENCE (Including sector/industry):
● Previous formal employment experience is not mandatory.
● Up to one year of relevant internship, attachment, volunteer, academic-project, or entry-level
experience is desirable.
● Exposure to interior-design projects, office fit-outs, construction sites, facilities management,
office moves, event logistics, procurement, asset inventory, or administration would be an
advantage.
● Experience working with contractors, suppliers, or multidisciplinary teams would be an added
advantage.

ACADEMIC QUALIFICATIONS:
Degree Concentration / Major
●Currently pursuing or recently completed a diploma or bachelor’s degree in Interior Design, Architecture,Construction Management, Project Management, Facilities Management, or a closely related field.
●Candidates with a combined interest in interior design and office administration will be particularly
suitable.
PROFESSIONAL DEGREE / CERTIFICATION
● Basic project-management training or certification

ELIGIBILITY

Must be legally eligible to work in Kenya 

HOW TO APPLY

This is an outstanding opportunity to work with BRAC International. If you feel you are the right match for the position mentioned above, please follow the application instructions accordingly:
Please submit your resume, including all job assignments in detail, and cover letter via the
below link :Facilities and Administration Intern
Only complete applications will be accepted, and short-listed candidates will be contacted.
Application deadline: 4th September 2026.

Employment type: Paid Internship

Salary: Fixed

BRAC is committed to safeguarding children, young people and adults, and expects all employees and volunteers to share the same commitment. We believe every stakeholder and every member of the communities we work with has the right to be protected from all forms of harm, abuse, neglect, harassment, and exploitation - regardless of age, race, religion, and gender, status as an individual with a disability or ethnic origin. Therefore, our recruitment policy and procedure include extensive background checks and disclosure of criminal records in order to ensure safeguarding to the fullest extent.

                                             “BRAC International is an equal opportunities employer”