About the Position:

BRAC Ultra-Poor Graduation Initiative (UPGI) seeks to hire an Administrative & Logistics Officer to support the implementation of the National Strategy for Sustainable Graduation out of poverty.

The Administrative & Logistics Officer will provide essential operational support to ensure smooth program delivery. This includes managing logistics, procurement, travel arrangements, and administrative processes, as well as strengthening systems that enable efficient program execution.

The Officer will work closely with staff, partners, and service providers to coordinate resources, maintain compliance, and support the UPGI Rwanda team in achieving program objectives.

This position offers an opportunity to contribute directly to a transformative poverty reduction initiative, providing the backbone of administrative and logistical support needed to drive sustainable impact.

Key Responsibilities:

Program: 

●      Support program teams from the District to the National Graduation Secretariat

●      Ensure program compliance with the National  Strategy for Sustainable Graduation

Procurement:

●      Assist supervisor in procurement activities, in collaboration with Operations and Program teams

● Assist with identification of suitable vendors, collection of price quotes, documentation of procurement process and management of electronic and paper procurement files

●      Responsible to circulate RFQ’s, prepare bid analysis and issue purchase orders

●      Coordinate all logistical arrangements for project-related events, workshops, seminars and other training activities

●      Responsible to managing & preparing service level agreements for the smooth running of project activities

●      Help with management and administration of office resources including office space, assets, software, subscriptions, computers, hardware, and other related office systems and equipment.

 Risk Management:

●      Serve as Risk Coordinator for Rwanda UPGI

●      Update risk register for UPGI programs and offices

Administration:

●   Manage travel arrangements including staff air tickets, transport and boarding & lodging for business purposes.

●      Support the organization of team events (meetings, workshops, etc.).

●      Maintains a central filing system for required documents and forms.

● Support the development and systematic management of internal policies and their implementation across the company’s operations.

●   Organize and process invoices, service orders, and other expense claims to ensure payments and expenditure reporting are up to date.

●  Help conduct compliance checks, donor due diligence, and other regulatory responsibilities. Fulfill other administrative functions as required.

   Human Resource:

●      Assist with long term and short-term recruitment needs for UPGI.

●      Ensure all staff files are maintained.

●      Make sure all trackers and databases are up-to-date and readily available for management information.

●      Assist with the identification, selection, recruitment, training and orientation of new staff members.

Qualifications and Experience:

●   Bachelor’s degree in Finance, Supply Chain and Logistics, Management, Marketing, Development studies or any other relevant qualifications

●   Minimum 2 years of experience in a similar role (e.g., project administrator, Finance Officer, human resources Officer, Logistics Officer, Personal Assistant, Executive Assistant, or similar roles); three years of experience preferred.

●     Strong organizational and coordination skills; ability to manage day-to-day logistics, procurement, and travel arrangements.

●      Proficiency in MS Office (Word, Excel, PowerPoint) and familiarity with administrative or financial management software.

●      Ability to make decisions under uncertainty and to assess potential institutional risks.

●      Being proactive, assertive and action-oriented; driven to work without supervision.

●      Capacity to work effectively with diverse teams, supporting the Rwanda team while coordinating with global staff.

●      Working experience in rapidly growing organizations will be an added advantage.

●      Previous knowledge or strong interest in global development.

Desirable Attributes:

·       Strong organizational and time management skills.

·       Collaborative spirit and ability to work effectively in cross-sectoral teams.

·       Self-motivated and results-oriented.

Safeguarding and Compliance:

●      Adhere to BRAC’s safeguarding policies and practices, ensuring the safety and well-being of all program participants and staff.

●      Promote and support the implementation of safeguarding standards, and report any incidents in a timely and responsible manner.

This is an outstanding opportunity to work with BRAC UPGI in Rwanda If you feel you are the right match for the position mentioned above, please follow the application instructions accordingly:

Please submit your resume, including all job assignments in detail, and cover letter via the below link;

ADMINISTRATIVE & LOGISTICS OFFICER - RWANDA 

Only complete applications will be accepted, and short-listed candidates will be contacted.

Application deadline: October 17, 2025

BRAC is committed to safeguarding children, young people and vulnerable adults, and expects all employees and volunteers to share the same commitment. We believe every stakeholder and every member of the communities we work with has the right to be protected from all forms of harm, abuse, neglect, harassment, and exploitation - regardless of age, race, religion, and gender, status as an individual with a disability or ethnic origin. Therefore, our recruitment process includes extensive reference and background checks, self-disclosure of prior issues regarding sexual or other misconduct and criminal records and our values are a part of our Performance Management System.

                                        BRAC is an equal opportunities employer.